Extra-Ordinary General Meeting urgent member approvals, convened correctly.

An Extra-Ordinary General Meeting is the mechanism a company uses to obtain member approval for matters that cannot wait until the next Annual General Meeting. Capital alterations, amendments to the memorandum or articles, approval of related-party transactions, fund-raising and other significant decisions often need shareholder sanction at short notice — and the EGM is the proper forum for it.

Under Section 100 of the Companies Act, the Board may call an EGM whenever it considers it necessary. Members are not powerless either — holders of at least one-tenth of the paid-up share capital carrying voting rights can requisition an EGM, and if the Board does not act on a valid requisition, the requisitionists may call the meeting themselves. An EGM requires at least 21 clear days' notice, which can be shortened only with the consent of members holding at least 95 per cent of the voting rights. All business transacted at an EGM is treated as special business.

Our EGM practice manages the meeting end to end — advising on whether an EGM is the right route, drafting the notice and the explanatory statement under Section 102, framing ordinary or special resolutions correctly, handling requisitioned meetings, ensuring quorum and voting procedure, and preparing minutes that withstand scrutiny. We also file any resolution-linked forms with the ROC. Whether the decision is routine or contested, we ensure the EGM is convened lawfully and the approvals it produces are unimpeachable.