Logistics Provider — Forensic Audit to Plug Revenue Leakage
A ₹150 crore logistics provider was losing margin despite rising trip volumes. We deployed a data-driven forensic audit that traced the leakage, exposed phantom vendors, and recovered over ₹1.2 crore.
Margins falling while volumes climbed.
The provider noted a persistent decline in net margins despite a 15% year-on-year increase in trip volumes. Management suspected systemic revenue leakage but could not pinpoint the source, with documentation fragmented across multiple transit hubs. The primary concerns were inflated fuel reimbursements, suspicious third-party vendor invoices, and frequent discrepancies between manual trip sheets and warehouse Gate-In / Gate-Out registers.
How we traced the leakage.
Fuel Variance Analytics
We cross-referenced GPS-tracked mileage against fuel card statements, identifying significant variances and unauthorised fuel siphoning.
Know Your Vendor (KYV)
We ran a comprehensive vendor verification exercise, uncovering three "phantom" entities used for fraudulent billing.
Three-Way Reconciliation
We reconciled GSTR-2B data, e-way bills, and internal trip logs to identify unbilled consignments slipping through the cracks.
Control Blind-Spot Mapping
We isolated the operational points where manual overrides were circumventing standard controls and enabling leakage.
The capabilities we brought to bear.
Forensic Data Analytics
GPS-versus-fuel-card cross-referencing to expose siphoning and variance.
Vendor Fraud Detection
KYV diligence that surfaced phantom entities behind fraudulent invoices.
GST Reconciliation
Three-way matching of GSTR-2B, e-way bills, and trip logs for unbilled revenue.
Internal Controls Design
An automated, API-based reconciliation framework linking GPS to fuel data.
The results we delivered.
Forensic audits reveal operational truths and hidden cost centres that standard statutory accounting often misses in high-volume, manual-intensive industries.